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Health & Safety Policies

Covid-19 Health & Safety Policy


  • To ensure that the risks of Covid-19 presented to pupils, staff and parents are reduced to an acceptable level.


  • To conduct all our activities safely and in accordance with legislative standards and in consideration of government guidance
  • To provide safe working and learning conditions
  • To ensure a systematic approach to the identification of risks and the allocation of resources to control them
  • To openly communicate on health safety and welfare


Dance Factory Studios recognises and accepts its responsibility as a provider of services and will provide a safe and healthy workplace and learning environment for all staff, pupils and such other persons as may be affected by its activities. We will adopt health and safety arrangements for Covid-19 in line with Health & Safety legislation, and in consideration of government guidelines. Good health and safety management will be an integral part of the way that the dance school operates and will be considered across all classes


  • Implement measures to ensure the safety on site and in all studios consistent with and appropriate to the numbers of pupils, staff and parents in the school.
  • Maintain an appropriate hygiene regime to be followed by all pupils, staff and parents.
  • Provide hand sanitiser at the entrance and exit of the building/studio
  • Educate the students on the importance of hand sanitiser and thorough hand washing
  • Operate an enhanced cleaning regime for the duration of Covid-19.

This will include

  • Ensuring the studios are cleaned every day
  • Ensuring all surfaces are disinfected between classes
  • Apply and communicate sensible risk management and safe working practices.
  • Regular reviewing of risk assessments, policies, procedures and practices and where additional information is gained through changes in government guidance,

Following an incident

  • The dance school will ensure it is up to date with the most recent government guidelines on both a national and local level

Social Distancing Policy


At the start of each term or before a student is permitted to attend class for the first time parents are required to complete the online form ‘Covid-19 Protocol Sign In’.

This form will be accepted as valid indefinitely unless:

  • A new form is completed, or
  • The school is informed of a change verbally or in writing

If anyone in your household :

  • Displays symptoms of Covid-19 (including, but not limited to, temperature, dry cough, shortness of breath)
  • Comes into contact with someone with Covid-19 symptoms or a positive test result
  • Tests positive for Covid-19

You must

  1. IMMEDIATELY inform Dance Factory Studios by phone, text or by completing a new online form
  2. b)Not attend Dance Factory Studios for 14 days (in line with our terms and conditions there will be no discounts or refunds for non-attendance).


At the start of class:

  • Parents are asked to drop children off at the door and remain outside unless absolutely necessary.
  • On entry students will have to ring the doorbell and then sanitise their hands.
  • They will be ‘buzzed in’ and should PUSH the door to open.
  • Students should arrive ready for class (As far as possible, weather permitting) and bring with them the appropriate dance shoes, a named drink and any dance equipment required.
  • The changing room facilities are limited, and as such, parents will no longer be able to use the area as a waiting room.
  • Students will drop off bags, coats and shoes in the changing room and bring only shoes and their drink in to the studios.

At the end of class:

  • Students will collect their belongings, be escorted out and handed over to parents one at a time.
  • Please wait within sight so that teachers can call students forward promptly.


The Guidance previously stated that "Parents and carers should not be allowed into the setting unless this is essential, and children should be dropped off and collected at the door if possible."

However, we understand that small children may become distressed if this is enforced especially after such a long break from classes. Teachers will be meeting students at the door and parents are encouraged to work towards leaving them at this point. Where this is not possible, we ask parents to follow our guidelines as outlined in the remainder of this policy.

In addition, because it is challenging to reduce contact between young children, regular cleaning and disinfection of surfaces, objects and toys, as well as handwashing, are particularly important. The use of soft toys and toys with intricate parts or that are otherwise hard to clean will now be reintroduced on a rota basis between classes to allow for cleaning and/or quarantine periods between uses.


Students undertaking a trial class will be subject to the same procedures as everyone else.

In addition, parents are asked to consider leaving students in our care and waiting outside. However, we understand that this may be distressing for new students. Where parents must enter the building we ask that they follow our guidelines (including the use of face coverings) as outlined in the remainder of this policy.

All trial classes are subject to a space in class being available as well as suitable safety measures being applied. Should there not be a safe way to trial a particular class, new students will be placed on a waiting list or offered an alternative.


Although the nationwide guidance for Social Distancing has been withdrawn we will continue to observe some sensible measure to protect students, staff and parents.

  • Students will be allocated a space at the barre or in the centre.
  • Students should stay as close to their allocated space as possible.
  • The room will be well ventilated
  • Students engaging in little travelling steps will be well spaced whilst queuing and dancing.
  • Physical intervention for the purposes of correct technique will be used only when other methods of demonstration have not been effective or when incorrect technique is dangerous.
  • When physical intervention is necessary, teachers will sanitise hands before and after.
  • Children, young people or learners who require first aid should continue to receive care in the same way. No additional PPE is needed because of coronavirus (COVID-19) for anyone who does not have coronavirus (COVID-19) symptoms.


The current guidance states that from 19 July 2021, there is no longer a legal requirement to wear face coverings in indoor settings or on public transport.

Lifting restrictions does not mean the risks from COVID-19 have disappeared, but at this new phase of the pandemic response we are moving to an approach that enables personal risk-based judgments.

While no situation is risk free, there are actions we can take to protect ourselves and others around us.

We expect and recommend that members of the public continue to wear face coverings in crowded and enclosed spaces where you come into contact with people you don’t normally meet.

You should use your judgement in deciding where you should wear one. Businesses, including transport operators, can also ask their employees and customers to wear face coverings. You should check with operators of services, venues, and settings that you use.


To minimise the need for parents to enter the building we have made all information available through the members area of our website.

Please check the documents and links available here before entering the building to ask questions. There is also a facility to update your information make payments via the website.

Additionally, within the inner foyer of the building there is a post box for any correspondence or cash. Please place any money into a clearly marked envelope.


According to guidance equipment use is allowed, as long as they are cleaned regularly.

  • We will continue to use minimal equipment in class.
  • Students will be allocated an item and it will be cleaned afterwards.

Health & Safety Policy

Our organisation takes seriously its responsibility to ensure the safety of its pupils.

All pupils must complete a registration form when joining the school with clear information regarding emergency contacts and any relevant medical history. A copy of emergency contact numbers will be kept on file.

  1. It is the parent's responsibility to notify the school of any changes to their emergency contact details
  2. In case of a Fire emergency all teachers have a clear understanding of their responsibilities.
  3. Our organisation will undertake regular assessment of risks regarding the premises and any concerns will be raised with the providers
  4. We are committed to ensuring all employees/volunteers are competent to do their tasks and to give them adequate training
  5. It is the organisation's responsibility to keep a fully equipped First Aid Box at all premises. In case of an incident – an Accident/Incident report must be filled in
  6. If required the organisation will contact the emergency services first, then the parent/guardian of the student(s) involved by the telephone number on file.
  7. Parents understand that dance is as active as engagement as any sport, and whilst every effort is made to avoid them, injuries can happen. The organisation accepts no responsibility for injuries sustained via any means other than a teacher's negligence.
  8. Pupils will be supervised during class time only and parents/carers must ensure the safety of their children outside the building.
  9. Students/parents or guardians should inform the teacher of any special health considerations or existing injuries before participating in class.
  10. Parents must be responsible for ensuring your child's punctuality. Teachers are not available to supervise late pickups. Students may be refused entry if they are continuously late for class as they are missing out on warming up safely for class
  11. Dress code must be observed at all times, especially footwear for safe dance practice. Only indoor dance shoes to be worn in the studio to protect the floor and for health and safety
  12. Pupils should not wear any jewellery that may pose a risk to themselves or others (stud earrings, and jewellery worn for religious or cultural reasons are acceptable)
  13. No food is allowed in the studio. Chewing gum is prohibited from the building. Water is permitted in cap bottles
  14. Please ensure that the elastics on your child's ballet shoes are secure and neither too loose nor too tight

Public Liability Insurance

The organisation has public liability insurance. Any locum teacher who teaches classes will be either covered via this insurance or will have their own personal insurance.

Smoking Policy

The organisation has a no-smoking policy, and smoking is not permitted anywhere within the centres where lessons take place.

This is due to the health hazards of smoking and passive smoking, and also because the centres regularly hold activities which involve young children.

Drugs & Alcohol Policy

The organisation has a strict no drugs & alcohol policy. Any pupil, teacher or volunteer found using drugs or alcohol whilst attending classes or working at the school, will be presented with a verbal warning. Further incidences will be dealt with appropriately and may lead to dismissal. Parents will be advised of any such incident if the pupil is under the age of 18 years.

Safe Dance ​Practice Policy


It is important the students keep hydrated, especially in the warmer months. Pupils who are in class for over 30 mins are encouraged to bring a drink of WATER into class with them. These should be placed safely away from the dance floor area and consumed during breaks specified by the teacher.

Warm up / Cool down

Classes will include a physiologically sound warm-up and cool down. Most of the syllabi include a warm up to prepare the body for harder and more demanding exercises / dances. If a class plan includes starting the lesson with a more demanding exercise or straight to a routine then a basic warm up will be done first (aerobic, mobilisation, stretch). Senior students are encouraged to arrive in time to warm themselves up before classes and undertake stretches specific to their own needs in addition to the planned class warm ups.


Teacher and parents are reminded that each student is an individual and their abilities or range of movement will be different to others in the class. Whilst teachers always want the pupils to strive to be the best they can be, it is important they are not pushed beyond their individual capacity.


Dance Factory Studios encourages well-nourished and healthy bodies that are fit to dance and plan for a balanced workload and rest time in classes. For example, perhaps doing exercises/routines in 2 groups not only gives additional dancing space, but also gives students opportunity to rest. Injuries are most likely to occur on a tired body that doesn’t have the strength to hold technique.


Whilst a limbered body is important to a dancer it is important not to push students beyond their capabilities. Younger students will not be allowed to push each other in stretches. If older students are allowed to work together to aid stretching it is important that they communicate and we have a strict policy where the stretch can be stopped quickly at any point.


It is important to foster mutually respectful relationships between dancers and teachers. Teachers will use clear communication and instruct and give feedback in a positive manner. We will praise effort and progress and avoid comparing with others to help promote positive attitudes about oneself. Whilst as teachers we are here to correct and improve – it is important to put a positive spin on this feedback.

We will make effort to praise every student and also give constructive criticism (feedback) so each individual feels they have learnt something and improved.

Age Appropriate

Dance sessions will be tailored to the age of the student, as the body and mind changes throughout childhood and adolescence. Our syllabi are all age appropriate so it is important to keep children close the grade that is suitable for their age (individuality may give some leeway here – but only by a grade or 2).

Correct Attire/Equipment

To help prevent injury it is important that students wear the correct uniform and footwear for class. The correct attire allows the body to move freely, and allows teachers to see the body and correct poor technique appropriately.

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